Start with a clear need
Cloud services can include business email, shared files, software and online servers. Start with the problem you want to solve before choosing a provider or platform.
List your users, data, internet needs and the systems that depend on each other. Not everything needs to move. A mix of your own equipment and cloud services may be the better choice.
Check the full cost
The monthly subscription is only part of the cost. Include the move itself, growing storage needs, backups, support and internet access. Check how the price changes as you use more.
Make someone responsible for checking licences and usage. You may keep paying for a service after your team has stopped using it.
Plan access and recovery
The cloud provider and your business have different duties. You still need to manage user access, protect data, choose suitable settings and plan how to recover from problems.
Agree who can manage each service and how accounts are added or removed. Check what backup and recovery options are included rather than assuming they cover your needs.
Move in small steps
Try the new setup with a small group first. Check that the tools work, access is correct and staff can complete their tasks. Record how to go back to the old setup if needed.
Tell staff what will change, when work may be interrupted and how to ask for help. A good cloud move includes training and clear steps, not just moving files.
Need help with the next step?
Need help applying these ideas to your business? Explore our Cloud Solutions services or talk to Blue Stone about what you need.